Since there are so many options out there to digitally manage our projects and routines, I thought it might be helpful for you to see what I’m currently doing with Asana. (Because I love it. And it’s easy to use. And it totally takes away the stress of managing thousands of details.)
I’m highlighting just one way you can use the software, and I hope this is helpful to you!
The podcast will explain the basic principles and how this fits in with my daily and weekly routines, and then I’ve included a few screen shots below and a basic outline of what I covered in the audio.
Please feel free to post questions in the comments section!
And if you’d like to hear the podcast Eric and I recorded with Amy Porterfield, where we discussed how Asana helps keep emails at zero, you can find that here.
All right, let’s jump in!
Here are a few images to help you see the basic structure of Asana:
First, instead of using the “Projects” area for individual projects, I use it to create categories.
These are the main two categories I created:
Second, I have “April’s Projects” divided into four sections.
- Current Projects – The 2-3 projects I’m working on this week. Any more than that overwhelms me.
- In Progress/Waiting – These are the ones I’ve started, but I can’t move forward until a collaborator finishes his/her part OR something else in my life happens.
- Next in Line – These are the VERY next projects I want to do, just as soon as I have the bandwidth.
- Someday – These are projects I don’t want to forget, but I just can’t do them right now.
Third, I create sub-tasks for each of the projects (and Asana lets you create sub-sub-tasks and more…).
This enables me to assign different tasks to different collaborators and give each task a deadline, if necessary.
Fourth, I create sections in “My Routines” based on my responsibilities.
I have a separate routines list inside Evernote that covers all my daily, weekly, monthly, quarterly, semi-annual, and annual routines for my life, in general (including my personal needs, family needs, general business needs, etc.), but this list in Asana is like my “dream list” for everything I would like to do inside my business.
That way, when I am on the computer and working in the details of LearnDoBecome.com, I can pay closer attention to the facets of my work without feeling like way too much is required of me. (Routines don’t stress me out. If they HAVE to be done or are calendar-specific, they’re on my calendar.)
Would you like an outline of what I cover in the podcast?
I created it using Evernote, and if you’d like to view it or save it to your own Evernote, click here or on the image below!
As I’ve started working with more and more entrepreneurs, business professionals, and busy parents, I’ve realized that overwhelm is one of THE key problems that everyone is facing. I understand. (I really understand.)
But when I streamline my lists and organize things in a way that enables me to actually accomplish them, that stress and pressure goes away. I want the same for you!
Whether or not you use Asana, I want you to invest a little bit of time figuring out what kind of a system will work for you. You deserve it, and it will help you to finally enjoy your life. (Most days, at least!)
Good luck, and please let me know how I can help!
Have you joined us yet for our live class?
(It will change your life…) You can register for FREE here!