I love Gmail. And though it might not be the email choice for everyone, today I’m sharing a few free tools that work WITH my Gmail account to make email processing simple, fun, and effective.
I’ve used and loved Gmail for about 15 years now. It efficiently manages my email from multiple addresses, and I honestly look forward to reading and processing my email each day.
Details on how to get and keep your emails to zero are included in our “Emails to Zero” resource (it’s free!), and that’s linked at the bottom of this post—along with some other great resources. For now, I’ll jump into five of my favorite Gmail Tools.
- Below you can see a picture of what it puts at the bottom of my Gmail…
- I love the opportunity to send an email later.
- I can also have a reminder pop up for an email at a designated time.
- It even includes additional features I haven’t yet explored.
- Sending emails later is my favorite feature because sometimes I’m processing emails on the weekend or at random times of the day and want to keep that as my little secret. Or sometimes I want my email to land at just the right time. Right Inbox does that for me.
Inbox When Ready:
- Every time I have to shift my focus while working on a project, that costs me time.
- This tool creates a “Hide Inbox” link at the top of my Gmail. When I am working and don’t want to see any new emails pop up in my browser, I hide my inbox. This has taken the place of “Inbox Pause” for me.
- It does automatically include a footer at the bottom of each of my emails saying, “I’m using Inbox When Ready to protect my focus.” I can remove this each time or pay to have it taken off.
- It loads more quickly than the native “email” app on my phone.
- Headshots linked to Google show up for contacts, which is colorful and fun.
- You can easily star, delete, or mark an email as unread with just one click.
- There is a snooze feature I use occasionally (replaces “Boomerang”).
- Plus, there is a fun picture when you get to inbox zero that says, “You’re all done.”
- It works for Gmail or non-Gmail email addresses.
- It gives me one daily roll-up of all my subscriptions.
- It is easy to skim each morning so I keep up with any important news.
- It makes my email SO easy to process on a daily basis.
- It easily lets me know which emails are processed and which ones need my attention later.
- I can put my @Immediate Action emails right below the inbox so everything important is visible from the main page.
- You can add this to your Gmail account by going to Settings, Labs, and Multiple Inboxes. Then click “enable.”
- It’s easily maintained as long as I get both homepage inboxes to zero once a week.
We’ve prepared a totally free resource to show you how some of the most productive people on the planet (David Allen, Julie Morgenstern, Merlin Mann, Michael Hyatt, John Lee Dumas, and more) manage their relationship with email–and we know you’ll love the results when you replicate their strategies. Click here or on the image below to access Eight Epiphanies for Effectively Engaging with Your Email, and consider saving it to your Evernote account! ?
QUESTION: What tools help you efficiently manage your email?
CHALLENGE: Choose one of these free tools (or another tool) and set it up to work in your email.
If your email inbox is overwhelming you, we have a totally free training to help you get your emails to zero–and keep them there–in 90 minutes or less. Come sign up and experience it for yourself!
How would you feel if you got all of the holiday logistics done in November?
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