Have you ever found that you end up with THOUSANDS of emails sitting in your inbox full of things you need to do? Today we have a video and podcast to help you out!
We’re going to show you how you can clear the tasks and put them into a seamless system (outside your head!) that will leave you feeling mentally clear and ready to take on the world. Enjoy!
Video Time Stamps
- 0:00 – The goal? Process three emails with multiple facets, adding tasks to the appropriate places in my STEP Command Central–so my mind can rest, knowing that those tasks will come back to me just when they are needed.
- 3:00 – Email #1: Leadership training with updates for the week
- 6:30 – Email #2: Friend with a budget worksheet
- 8:40 – Email #3: Invitation for a get together
- 11:00 – Why having a system to manage email makes it JOYFUL. Come learn more in our Steps to Everyday Productivity Program (STEP)! We have a free class where we’ll tell you all about it–linked below.
This week, our video and podcast go hand in hand. The video provides a more visual walkthrough of three emails, and the podcast provides an audio version of how I think through nine additional emails.
I know it might sound boring, tedious, etc. (This puts Eric to sleep….) But I promise you that learning how to process simple things like this will not only give you more mental clarity NOW, but it will help your brain to create patterns for processing bigger things in the future. Excited for you!!
(You can either just listen to the audio by clicking the “play” button at the top of this post, or you can read a quick summary below.)
- Notification to pay health insurance: Create notification that repeats monthly in Google Calendar to pay this monthly bill. Log in and make payment. Compose an email to health insurance company about issue; then create calendar trigger in Franklin Planner to follow up, if no response.
- Email from cancelled service: Log in to check that I wasn’t charged. Send email to confirm with company that service was cancelled. Create calendar trigger to follow up.
- Email to self with mind sweep: Put ideas into task or projects lists.
- Audio post recording and outline from team member: Schedule time in calendar-specific task list (in Franklin Planner) to record voice memo when I have energy and quiet. Move email to Tickler and put (T) next to task in my planner.
- Lynda.com info email from library: Log into Lynda.com with library login and browse course options. Add task to my “To Discuss” context on my Next Actions List: “Talk to children about Lynda course options.” Add some resources to my own list of things to listen to when walking or during quiet time.
- Email test for Power of Moms: Review email and send back edits.
- Dates for child’s extracurricular activity: Open two screens to put email side-by-side with calendar and add dates. Create calendar note to ask questions about certain future events at next extracurricular event.
- Testimonial about STEP Program: Record a voice memo to send to that person to convey my love and appreciation.
- Email from daughter about opportunity to reach out to another service missionary: Add this missionary’s email address to my weekly routine in Asana, so I can write to her as I’m writing to others. Use repeating due date. Visualize flexible routines as a conveyor belt.
Remember, if there are any emails you can process in two minutes or less–just go ahead and do it right away! The goal is to process emails and make decisions quickly, so that you can build momentum and move forward on the things that matter most–or simply give you more time to breathe and spend time with loved ones.
You can also find us in these other places! Come join the party!
We’ve launched a totally free training to help you get your emails to zero–and keep them there–in 90 minutes or less. Come sign up and experience it for yourself!
Have you had a chance to attend our free class? We’ll show you four simple steps to get out of any pile and create a life of peace and order! Can’t wait to see you there!