Today, I met with Robin Long to discuss how using calendars and lists is the key to reducing stress. Together, with Robin’s pilates group, we dove into the basics of establishing effective lists and a calendar that works. By the end of our discussion, you will know how to establish working calendars and lists so you can easily navigate your responsibilities in your home, family, and professional life.
Here are the Steps We Covered:
10:44 – Have a Simple, Mostly-Open Calendar
Our tendency is to either schedule nothing or to overschedule, leaving us overwhelmed or disappointed when nothing goes as planned.
An ideal calendar would only have the things that need to be done the day they are scheduled. This includes necessary events and tasks that must be completed by the end of the day. Everything else should be moved to your other lists.
15:45 – Create a Streamlined Next Actions List
This is a weekly list. It can be specific to one area of your life or a general list. The concept is to write down all of your tasks organized by context. That way, when you are in the proper context (at home, in the office, etc.) you know exactly what you need to do.
It should feel accomplishable, and the tasks should be things that you can do without hesitation. Keep your Next Actions List clear of deadlines when possible.
22:39 – Establish a Tiered Current Projects List
This is a four-tier system:
The first tier is Current Projects. This should have no more than 7-8 things spanning all three areas of your life (personal, family, and professional). As new projects come up, we strongly encourage you to consider bumping another project down a tier to keep your Current Projects List doable and stress-free.
The second tier is In Progress/Waiting. These are projects that you can’t work on right away. You might be waiting on someone else or for circumstances to be right in order to move forward.
In order to put projects into this category, make sure any reminders or notifications are set so that you are prompted when you need to start working on them again.
Tier three are projects Next-in-Line. These are projects that cannot be a priority in the moment, but that you will accomplish as soon as circumstances allow.
The final tier, Someday, is where you put things that you don’t have time to accomplish right now in your life, but that you want to be able to do someday when they fit in with your schedule. Keeping them here reminds you that they exist, but don’t need to be worked on right now.
39:27 – Put Together a Solid Routines List
This is supposed to be a wishlist of your ideal routines. It isn’t a list of all the things you must complete daily; rather a tool to help you model your day. Think of it as a multiple choice perfect day.
Some days you will be able to follow your routines very closely. Other days, you can pick and choose the things you would like to accomplish or have the time or energy to complete.
Outline them so your brain knows what it’s going for, but leave them in the background as a guide. You shouldn’t feel like you are serving your list–the list should serve you!
Now, it’s your turn to put what you’ve learned to the test! By building an effective calendar and list routine, you can effectively manage all of your responsibilities stress-free, and on-time.
Let us know how it goes in the comments section–we love to hear from you! Thank you so much for being a part of our community here at LearnDoBecome. Join us next week for a new podcast!
Here’s where you can find Robin Long:
This is another podcast we recorded with Robin Long, sharing specific ways you can create routines around your health so that you can optimize your systems and feel amazing. Come listen in!
Interested in doing pilates with Robin Long? You can sign up here. (Use the coupon code april20 to get a discount!)
Have you had a chance to do our free training yet? We HIGHLY recommend it! We’ll teach you about four simple tools you can use to get rid of the overwhelm and piles. Come join us–just click the link above!